Adding Images and Visual Elements

Images enhance your agreements by adding branding, breaking up text, and providing visual clarification. Understanding how to add and manage images helps you create more engaging, professional agreements.

Why Add Images to Agreements

Company branding:
Add your logo at the top for professional presentation.

Visual explanation:
Diagrams or charts clarify complex terms or processes.

Breaking up text:
Long agreements benefit from occasional visual breaks.

Portfolio samples:
Show examples of deliverables (especially for creative services).

Process illustration:
Flowcharts or timelines help clients understand your workflow.

Trust signals:
Professional images convey established, credible business.

Image Sections vs. Images in Text

Image sections:
Standalone sections dedicated to displaying a single image. Most common and recommended.

Inline images (if supported):
Images embedded within text sections. Not all editors support this.

This article focuses on image sections.

Adding an Image Section

Click Add Section
Select Image from the section types
A new image section appears

The section is empty until you upload an image.

Uploading an Image

Method 1: Click to Upload

Click Upload Image or Choose File
Browse your computer’s files
Select an image file
Image uploads and appears in the section

Method 2: Drag and Drop

Drag an image file from your computer
Drop it onto the image section
Image uploads automatically

Supported formats:
JPEG (.jpg, .jpeg), PNG (.png), GIF (.gif), and possibly others (WebP, SVG).

File size:
Systems typically limit file size (2-10 MB). Optimize images for web to ensure fast loading.

Optimizing Images for Agreements

Resolution:
1920px wide maximum is sufficient for most screens. Larger images waste bandwidth.

File size:
Aim for under 500 KB per image. Use compression tools:

TinyPNG.com
ImageOptim (Mac)
Online compressors

Format choice:

JPEG – Photos, complex images, gradients
PNG – Logos, graphics with transparency, sharp text
GIF – Simple graphics, small file size (limited colors)

Aspect ratio:
Consider how the image will display. Wide images work well; very tall images require scrolling.

Replacing an Image

To change an image:

Hover over or click the image section
Click Replace, Change Image, or Upload New
Select a new image file
Old image is replaced

Removing an Image

To remove an image from the section:

Click Remove or Delete Image
Section becomes empty again

Or delete the entire image section via the section’s Delete button (✕).

Image Styling and Settings

Some systems allow styling:

Alignment:

Left
Center (most common)
Right

Size:

Full width (spans entire document)
Custom width (percentage or pixels)
Auto (original size, up to max width)

Spacing:

Padding/margins around the image

Border:

Add borders or shadows (rarely needed)

Access via section Settings, Styles, or Actions menu.

Common Image Section Placements

Header logo:
First section, company logo centered. Sets professional tone.

After introduction:
Visual diagram explaining your process or services.

Mid-document breaks:
Break up long text with relevant images every few sections.

Before signature:
Final branding reinforcement (some businesses do this).

Using Logos

Logo best practices:

PNG format with transparent background
High resolution (2x size for Retina displays)
Reasonable file size (under 200 KB)
Centered alignment
Adequate spacing (margin/padding)

Placement:
Typically the first section, above the agreement title or introduction.

Using Diagrams and Charts

Use diagrams for:

Workflow or process visualization
Timeline of milestones
Organizational chart (who’s responsible for what)
Deliverables breakdown

Creating diagrams:

Use tools like Lucidchart, Figma, Canva
Export as PNG or JPEG
Upload to image section

Image Quality and Professionalism

High-quality images:

Sharp, clear
Proper resolution
Well-composed
Professional appearance

Avoid:

Blurry or pixelated images
Stretched or distorted images
Amateur snapshots
Irrelevant stock photos

Quality reflects on your business credibility.

Copyright and Image Rights

Only use images you have rights to:

Your own photos or designs
Licensed stock images
Public domain images
Images with permission from creator

Do not use:

Google Images without licensing
Other companies’ logos or copyrighted work
Photos you don’t own

Violating copyright in legal agreements is particularly bad optics.

Images on Different Devices

Desktop:
Images display large and clear.

Mobile:
Images scale down automatically. Ensure critical details remain visible when smaller.

Test on mobile:
Preview agreements on your phone to verify images look good.

Image Section Limitations

One image per section:
Each image section holds one image. For multiple images, create multiple image sections.

No galleries or slideshows:
Image sections display static images only.

Limited animation:
Animated GIFs work, but use sparingly in legal documents.

Accessibility Considerations

Alt text (if supported):
Describe the image for screen readers and accessibility compliance.

Example:
Image: Company logo
Alt text: “Acme Design Studio Logo”

Text in images:
Avoid putting critical information solely in images. Screen readers can’t read text within images. Repeat important text in body text sections.

Best Practices

✅ Logo at the top: Professional standard for branded agreements.

✅ Compress images: Keep file sizes small for fast loading.

✅ Use sparingly: 1-3 images is typical. Don’t overdo it.

✅ Center most images: Centered images generally look best in documents.

✅ Ensure relevance: Every image should serve a purpose—branding, explanation, or illustration.

✅ Test on mobile: Ensure images scale well on small screens.

✅ Maintain aspect ratio: Don’t stretch or squish images.

✅ Use high-res for logos: Crisp logos convey professionalism.

Common Questions

Can I add multiple images to one section?
No. One image per image section. Create multiple sections for multiple images.

What if my image is too large?
Compress or resize before uploading. Most systems have file size limits.

Can I crop images in the editor?
Usually no. Crop images before uploading using external tools.

Do images slow down agreement loading?
Yes, if they’re too large. Optimize images to minimize impact.

Can I use animated GIFs?
Typically yes, but consider professionalism. Animated elements are unusual in legal agreements.

What resolution should my logo be?
At least 300-600px wide, higher for Retina displays. Save at 2x the display size.

Can I add captions to images?
Not directly in image sections. Add a text section below with the caption.

How do I align images?
Via section style settings (alignment options).

Can clients download images from the agreement?
Typically no. Images are embedded in the document. The entire agreement can be downloaded as PDF.

What if the image doesn’t upload?
Check file size and format. Try compressing or changing format (JPEG to PNG or vice versa).